Facilitating Change Archives : Page 4 of 7 : Conferences That Work

Making large scale change happen

Monday, January 28th, 2019 by Adrian Segar

I recently came across some principles for “making large-scale change happen“. I think they’re worth sharing.

Here’s the text version:

More focus on networks, communities, and informal power.
Less formal change management; more choreography.
More virtual connection.
Identifying and working through super connectors.
Young leaders at the heart of change.
Less change programs; more change platforms.
Less top-down; more bottom-up and inside-out, middle-led.
More 30, 60, 90-day change cycles; less one or two-year change programs.

I like and agree with all of these principles. In particular:

Number 6. focuses on creating lasting process and culture that supports and normalizes change in an organization. This is a superior approach compared to the traditional lumbering change programs that are generally irrelevant long before they are “completed”.

Number 8. emphasizes the importance of small, quick experiments. The hardest problems organizations face are chaotic and complex (the Cynefin model). Therefore, they require novel and emergent practices: experiments to learn more about how the problem areas respond to action and probes.

I have one caveat. Number 3. “more virtual connection” is certainly appropriate if it adds to the repertoire and quality of connections or reduces access privilege. But be careful not to replace important face-to-face connection opportunities with virtual ones. Until we get the holodeck, virtual doesn’t provide the quality of connection and engagement that routinely occur at well-designed face-to-face events.

How do you facilitate change? In this occasional series, we explore various aspects of facilitating individual and group change.

Image attribution: The Horizons Team at National Health Service England

Tags: bottom-up, change, change cycles, change management, change platforms, change programs, Cynefin, facilitating change, Horizons Team, large scale, National Health Service, top-down| Posted in Facilitating Change | No Comments »

We are biased against truly creative event design

Monday, December 10th, 2018 by Adrian Segar

We are biased against creativity. Though most people say they admire creativity, research indicates we actually prefer inside-the-box thinking.

“In an article for Slate, Jessica Olien debunks the myth that originality and inventiveness are valued in US society: “This is the thing about creativity that is rarely acknowledged: Most people don’t actually like it.” She cites academic studies indicating that people are biased against creative minds. They crave the success of the result, but shun the process that produces it.”
—Sarah Kendzior, The View From Flyover Country: Dispatches from the Forgotten America

The meeting industry is no exception. We define creativity as a subset of what is actually possible. A “creative” event design is one with a novel venue and/or decor and lighting and/or food and beverage. Consequently, planners restrict the entire focus of creative event design to novel visual and sensory elements. The meeting industry has redefined novelty as creativity.

Truly creative event design
We are biased against truly creative event design. Watering down creativity biases stakeholders against the value and promise of truly creative event design, which:

Starts with the key questions “Who’s it for?” and “What’s it for?”
Moves to “what should happen?“; and finally
Takes a hard look at the process changes needed to develop a more effective event.

Truly creative event design questions, for example, whether we need to have a keynote speaker, relegate significant participant discussions to breaks and socials, or supply entertainment during meals.

I’ve experienced plenty of bias against comprehensive event design since I began developing participant-driven and participation-rich meetings in 1992. Despite over 25 years of evidence that such designs improve meetings for all stakeholders, most traditional event owners shy away from exploring change that is creatively significant. Even potential clients who are experiencing some combination of falling attendance, evaluations, or profits have a hard time facing changing what happens at their events.

Can we overcome bias against truly creative event design?
Though millions of meetings take place every year, thousands of meeting organizers know how to create truly creative conference designs. The steady rise in popularity of participant-driven and participation-rich designs like Conferences That Work continues.

We can do better than novelty at our meetings. The first step is to acknowledge our bias against creativity, and how we distract stakeholders with novelty instead. The second is to incorporate truly creative design into our events and experience the resulting benefits.

Image attribution Rob Donnelly

Tags: bias, creative design, creativity, Event design, inside the box, Jessica Olien, Novelty, outside the box, Sarah Kendzior| Posted in Event design, Facilitating Change | No Comments »

The declining influence of leadership positional power in a network society

Monday, June 4th, 2018 by Adrian Segar

Almost all organization leaders today wield positional power: the power of a boss to make decisions that affect others. This is unlikely to change soon. However, the growth of the network era, where leaders and workers need to connect outside the workplace in order to stay up-to-date professionally and to be open to new and innovative ideas, is creating a shift away from traditional hierarchical power models.

Positional power

Harold Jarche writes frequently about positional power:

“One major change as we enter the network era is that positional power (based on institutions and hierarchies) may no longer be required to have influence in a network society.”
—Harold Jarche, the new networked norm

It’s increasingly possible to have influence these days without being anyone’s boss.

Influence but no authority

As a consultant in various fields for 42 years, this is a familiar world: one where I have influence with a client but less authority than a janitor. Clients are free to ignore my advice. Sometimes they do, but clearly, I have useful influence that typically leads to significant change. (Otherwise, I wouldn’t continue to be hired and — usually 😀 — appreciated.)

Today, far more people work in the gig economy, which has grown in large part because the network era has made it much easier to find and hire specialized services on a just-in-time basis. This development has caused significant disruptions. Two examples are less long-term job security and the weakened ability for workers to advocate for their concerns en masse. However, there’s a positive side.

The network era

The network era is making possible a shift towards decentralized influence and power and away from the dysfunctional features of hierarchical societal and organizational structures that have led to much suffering and misery throughout human history. Today, there’s no reason to pick either positional or network-era power. We can create systems that incorporate the best features of both.

Here’s Harold Jarche again:

“…it is up to all of us to keep working on new structures and systems. This is perhaps the only great work to be done for the next few decades. We have the science and technology to address most of the world’s problems. What we lack are structures that enable transparency and action on behalf of humankind, and not the vested interests of the rich and powerful.”
—Harold Jarche, chaos and order

This isn’t easy work. When consulting, one of my biggest meeting design challenges is to get the boss’s buy-in. Typically middle management is enthusiastic and onboard. But the most senior decision-maker will occasionally override everyone else in the organization. They make poor design decisions based on obsolete ideas about how people learn and a lack of understanding of how good meeting design can transform communities.

The network era is here, and its effect on power relationships isn’t going away. To improve the relevance and effectiveness of social structures, organizations, and meetings, leaders must understand and accept the potential and value of decentralized influence.

Image attribution: Flickr user thomwoo

Tags: authority, boss, consulting, gig economy, Harold Jarche, hierarchical power models, influence, network era, network society, positional power, power| Posted in Facilitating Change, leadership | No Comments »

One reason I like science fiction

Monday, May 28th, 2018 by Adrian Segar

Here’s one reason I like science fiction. The other day I was rereading Idoru by William Gibson, and the following passage spoke to me. It’s a conversation between two teenagers: Chia McKenzie from Seattle who is visiting Mitusko Mimura in Japan in the near future…

Mitsuko was getting her computer out. It was one of those soft, transparent Korean units, the kind that looked like a flat bag of clear white jelly with a bunch of colored jujubes inside. Chia unzipped her bag and pulled her Sandbenders out.

“What is that?” Mitsuko asked.

“My computer.”

Mitsuko was clearly impressed. “It is by Harley-Davidson?”

“It was made by the Sandbenders,” Chia said, finding her goggles and gloves. “They’re a commune, down on the Oregon coast. They do these and they do software.”

“It is American?”

“Sure.”

“I had not known Americans made computers,” Mitsuko said.

Why did this passage strike a chord? I’ve found that noticing such responses can be useful, or at least interesting.

I realized that science fiction is especially rich in possibility for introducing cognitive dissonance: the mental discomfort we feel when aware of two contradictory ideas at the same time. When we notice this discomfort we tend to unconsciously reduce it in various ways.

In the above passage, the reader casually discovers that a near-future Japanese teenager has no idea that America still makes computers [“It is by Harley-Davidson?“, “I had not known Americans made computers.”]. Reading fiction, it’s easier to notice and put up with cognitive dissonance because — well, because we know it’s just fiction.

One reason I like science fiction is that it’s easier to notice sneakily introduced, provocative ideas about how the world could be different — and then, perhaps, start to wonder what it would be like if the world really was that way.

Tags: cognitive dissonance, Harley-Davidson, Idoru, science fiction, William Gibson| Posted in Facilitating Change | No Comments »

Don’t waste valuable meeting time having experts presenting to “learners”

Monday, May 7th, 2018 by Adrian Segar

Unfortunately, it’s all too easy to waste valuable meeting time.

Ask attendees why they go to meetings and their top two responses are to learn and connect. Remember kids that ask a question, and when you answer it they say “why?”

“Why can’t we go outside?”
“Because it’s raining.”
“Why?”
“Well, water’s coming out of the sky.”
“Why?”

So be that annoying kid for a moment and ask: “Why do you want to learn and connect?”

If you play enough rounds of the why game, and ignore the unprofessional but possibly truthful answers — for example: “I’m hoping to get to know an attractive colleague better”; “My boss said I had to and I need a pay raise”; “It’s been too long since I ate fresh Maine lobster” — you will find that the core motivation to go to meetings is to change in some useful way. Change how you see things, and, most important, change how you do things: i.e. behavior change.

The dubious value of public speaking

So now we’ve got that out of the way, let’s review what Harold Jarche, a veteran educator in the Canadian Armed Forces and now a leading consultant on workplace learning, has to say about the value of public speaking [emphasis added]:

“I do a fair bit of public speaking. But I doubt that much of it has changed anyone’s behaviour. I may have presented some new ideas and sparked some thinking. With a one-hour lecture, you cannot expect more. Yet a lot of our training programs consist of an expert presenting to ‘learners’. Do we really expect behaviour change from this? That would be rather wishful thinking. Learning is a process, not an event.”

“To learn a skill or get better at one you have to practice. Deliberate practice with constructive feedback is the key for long-term success.“

“I conduct face-to-face workshops as well as online ones. For my on-site sessions, usually 1/2 or a full day, I try to cover the basics and the key concepts. We do a few exercises to get people thinking differently. But I don’t expect significant changes in performance as a result of one day together.”
—Harold Jarche, no time, no learning

Like Harold, after years of running meetings and workshops I’ve learned that the likelihood creating permanent valuable behavior change increases as a power of the time spent together. By “together” I don’t mean listening passively to an expert talk. I mean working together as a group to learn new skills and approaches and ways of thinking and practicing with constructive group and expert feedback.

We’ve all heard we should be doing these things to maximize the value of our valuable time together. But very, very few of today’s meetings involve even a smattering of facilitated deliberate practice with constructive feedback.

When you think of all the expensive time we continue to waste doing things we’ve been doing for hundreds of years which we now know don’t work — well, I think tragedy is an accurate description of what routinely passes as a “meeting”.

Change is hard. We now know that social production is the way to maximize learning that leads to significant, valuable, long-term change. At meetings, the instantiations of social production are facilitated workshops run by and/or with content experts. That’s what we should be doing.

Not lectures from experts. Don’t waste valuable meeting time doing that!

Tags: behavior change, change, facilitating change, feedback, Harold Jarche, lecturing, practice, social production, tragedy, wasting time, why| Posted in Event design, Facilitating Change | 1 Comment »

Are SMART goals stupid?

Monday, April 23rd, 2018 by Adrian Segar

Neil Morrison ……thinks that SMART objectives are stupid.

A quick reminder from Neil:

“SMART stands for:

Specific
Measurable
Achievable/Attainable
Realistic
Time-bound/Timely

The idea being that if you want to set a goal/objective then it should be all of these things…”

So far, so good.

“…which is cute, but wrong.”

Which is where I disagree.

SMART goals aren’t stupid

Why? I’ve spent years running personal introspectives: conference sessions for developing plans for personal change that incorporate SMART objectives. Having experienced the development of thousands of these plans, I’ve found that most people struggle to build SMART change goals.

For example, people will say:

“I want to stay in touch with the lab managers in my region.” Rather than “I will schedule a weekly visit to the private lab community website from now on, review the updates, and participate appropriately.”

“I want to treat my staff better.” Rather than “In the next two weeks, I will implement weekly one-on-ones with my direct reports, and give them my undivided attention during our meetings.”

“I will get over my fear of public speaking.” Rather than “I will join my local Toastmasters club when it starts up again in the fall.”

Bearing this in mind, let’s go through Neil’s points:

“My major issue is, that by the very nature of their construct, they’re limiting. They focus you on committing to do one thing, when another – which you may not have come across yet – might be three, four or five times better.”

Um, SMART is not about developing the “best” objectives. You need a separate process for that. Once you’ve come up with relevant goals, SMART becomes a valuable tool to check to see if they are actionable. [OMG, I used “actionable” in a post, but it seemed like the right word to use at the time.]

“The evidence to this is in the million plus performance conversations that happen each year when an employee is explaining that they didn’t do the five objectives they agreed, but have delivered x amount of other things that have added greater value.“

The real problem

The problem described here has nothing to do with SMART. It’s with managerial process that develops goals for employees but doesn’t include any feedback mechanisms to ensure goals remain relevant. SMART is a tool for testing proposed objectives to see if they’re actionable [did it again]. Period. Blaming SMART instead of poor managerial practices that ignore the reality that continual organizational and environmental change requires timely evaluation of responsive employee goals is like blaming your sneakers for being uncomfortable because they’re red.

“[SMART goals are] entirely left brain and play to a Taylorian vision of business and process. They are the antithesis of creativity, innovation, and the search for exponential value add. It is hard to get passionate, emotional or excited about a SMART goal, because they’re intended to lock down your energy, rather than unleash it.”

Nope. Nothing in SMART prevents you from developing goals that are creative, innovative, and capable of adding exponential value. If you decide that having Bono spearhead your product launch is going to make your company the next unicorn, SMART is simply going to remind you that your bold objective should be Specific, Measurable, Achievable, Realistic, and Time-bound. While it may be a downer to realize you’ll need a million bucks, you don’t have to get Sting involved; you could otherwise waste a lot of time chasing an impossible dream.

“Finally, [SMART goals are] linked to a performance management culture and approach that we’ve all pretty much decided is dead, done and buried – I know, I’ve been writing about it for ten years. The idea that there are such things as performance cycles, that we have the level of predictability and that we can improve organisational performance by setting a bunch of spurious goals and having a bad conversation once, twice or even four times a year through a “performance” review is nothing more than a hopeful, collective misnomer.”

OK, it should be clear by now that I’m separating the limited applicability of SMART goals from the dysfunctional cultures Neil describes where they’re “used” inappropriately. All objectives are developed and exist in a context. Contexts change continuously, so a goal that’s relevant and useful one day can become obsolete overnight. To remain effective, employee and organizational goals need to be responsive to circumstances. Like Neil, I’ve no problem criticizing inflexible performance cycles, spurious, outdated goals, and ineffectual fixed performance reviews.

Just don’t lump SMART goals in with all the dysfunctional managerial gobbledygook. SMART goals aren’t stupid when they’re 1) personal 2) the outcome of effective strategy & analysis, and 3) evaluated, modified, and discarded when appropriate. The sole function of SMART is to check that goals — developed by good process and continually reviewed and updated — are actionable. [The third time’s the charm.]

Image element attributions: Tor Refsland and Your Dictionary

Tags: dysfunctional culture, organizational, organizational culture, performance reviews, personal introspective, smart, SMART goals, SMART objectives| Posted in Facilitating Change | 1 Comment »

Stretching

Monday, April 2nd, 2018 by Adrian Segar

Do you know what happens when you stretch a rubber band? After it’s stretched, it never entirely goes back to quite the length it had before.

Stretching the mind works the same way. When we are actively learning — motivated to respond to a question, discussion, or activity — change occurs. When we sit and listen passively, we’re like a rubber band lying in a drawer: nothing much happens.

Our ability to change when exposed to new opportunities and changes in circumstances is mediated by our capacity for implicit learning — adding new behaviors and responses to our repertoire without conscious effort.

Regular mind stretching cultivates a healthy active learning habit, that maintains implicit learning as we age and our episodic, source, and flashbulb memory decline.

A mind is a terrible thing to waste. Personal active learning practices and well-designed meetings stretch our minds, facilitating valuable and vital change in the process.

Photo attribution: Flickr user glenscott

Tags: active learning, elastic band, implicit learning, rubber band, stretch, stretching| Posted in Facilitating Change | No Comments »

How to get attendees to risk doing something new at your event

Monday, December 18th, 2017 by Adrian Segar

Getting your attendees to do something new at your event can be hard. For example, Seth Godin illustrates the problem:

“Want to go visit a nudist colony?”

“I don’t know, what’s it like?”

“You know, a lot of people not wearing clothes.”

“Show me some pictures, then I’ll know.”

Well, actually, you won’t.
You won’t know what it’s like merely by looking at a picture of a bunch of naked people.
The only way you’ll know what it’s like is if you get seen by a bunch of naked people. The only way to have the experience is to have the experience.
Not by looking at the experience.
By having it.
—Seth Godin, Experiences and your fear of engagement

Now you’re probably not taking your attendees to a nudist colony for the first time. (Nudist associations, I did say probably.) But introducing a new event format where an attendee has to do something different, like interact with other attendees or play a game, will usually evoke uncomfortable feelings for some or many attendees, ranging from mild unease to outright fear.

So how can we encourage attendees to take the risk to try something new?

By having them do something new together.

A caveat — allow attendees to opt-out

Whatever we are asking attendees to do, it’s important to always provide an option for individuals to opt out. How to do this depends on the circumstances. For example, running an activity as a concurrent breakout or an add-on to the main program implies that participation is optional. But if the activity is a plenary session, then you should always give an opt-out provision after introducing the activity and before participation starts.

(This doesn’t mean that attendees necessarily get to pick and choose how they will be involved with the activity. For example, when I run The Solution Room I make it clear that those present who choose to attend can do so only as participants and not as observers. If they choose not to participate, I ask them to skip the session.)

Strong scientific research performed over fifty years ago has shown that groups are more likely to accept taking risks than the members individually (e.g. see diffusion of responsibility and level of risk-taking in groups for supporting research). Seasoned facilitators know this. Working with groups we can routinely get members to do things collectively that they might balk at as individuals.

Simply asking a group to do something perceived as risky is not all that’s required, however. Supplying or obtaining agreements on how the group members will work together helps create a safe(r) working environment for risk-taking. In addition, if the group members are mostly strangers to each other, it can be helpful to provide appropriate and meaningful activities for them to get to know each other before moving into new kinds of work. Finally, begin with low-level risk activities and then move to those perceived as more risky. This will help a group obtain experiences that they would have resisted had I asked them to participate right away.

The power of group process
Change is hard. However, the potential of group process to successfully introduce people to beneficial experiences that might be judged beforehand as scary or risky allows us to create powerful new experiences for attendees at our events. Furthermore, new experiences that incorporate valuable learning and build new personal connections are one of the most powerful ways to make meetings relevant and memorable.

That’s why I love to design and facilitate group work at conferences. I’ll probably never get to facilitate the kind of exposure in Seth Godin’s example (and that’s fine by me). But group work has the power to engage and transform attendee learning and connection in ways that conventional broadcast sessions cannot match. It should be top-of-mind for every event professional who wants to hold engaging and successful meetings.

Image attribution: Lyndi & Jason, Dallastown PA, United States [CC BY-SA 2.0], via Wikimedia Commons

Tags: cccccc, facilitating change, group process, group work, opt-out, risky learning, Seth Godin| Posted in Event design, Facilitating Change | 1 Comment »

How to change an organization’s culture

Monday, April 24th, 2017 by Adrian Segar

Is it possible to transform a dysfunctional corporate culture like that of United Airlines into the employee engagement of Southwest? Or the indifferent customer service at Kmart into the customer-first approach of Wegmans?

After over ~~thirty~~ forty years (now) of working with organizations, I think it’s possible to change organizational culture. But it’s far from easy!

First, many organizations deny that there’s any problem with their culture. Getting leadership to think otherwise is an uphill or hopeless battle.

Second, if an organization does get to the point where “we want to change our culture”, there’s rarely an explicit consensus of what we “need” or “might” change.

Third, culture is an emergent property of the interactions between people in the organization, not a linear consequence of deeply buried assumptions to challenge and “treat” in isolation. Prescriptive, formulaic approaches to culture change, are therefore rarely if ever successful.

Finally, organizational culture self-perpetuates through a complex web of rules and relationships whose very interconnectedness resists change. Even if you have a clear idea of what you want to do, there are no uncoupled places to start.

So, what can we do?

For concise advice, I recommend Chris Corrigan‘s excellent article The myth of managed culture change. Read it!

In particular, this excerpt caught my eye:

“Culture is an emergent set of patterns that are formed from the interactions between people. These patterns cannot be reverse engineered. Once they exist you need to change the interactions between people if you want to change the patterns.”
—Chris Corrigan, The myth of managed culture change

This is why process tools like those shared in The Power of Participation are so important. Imposed, top-down culture change regimes attempt to force people to do things differently. Chris describes this process as “cruel and violent”. Participation process tools allow people to safely explore interacting in new ways. Organizations can then transform through the resulting emergent changes that such tools facilitate and support.

Image attribution: Animated gif excerpt from “Lawyers in Love” by Jackson Browne

Tags: Chris Corrigan, culture, emergence, facilitating change, management, myth, organizational culture, process tools, top-down| Posted in Facilitating Change | No Comments »

I stop talking for five days. You won’t believe what happens next.

Monday, November 7th, 2016 by Adrian Segar

I do something I’ve never done before

Did you ever stop talking for five days? I did in August 2016, for the first time in my life.

I flew to New Mexico and drove four hours to Vallecitos, a remote ranch in the heart of the Carson National Forest.

For five days, forty of us lived in silence, meditating in the Vipassana tradition. No talking, no reading, no writing, no phone, no internet.

Before this experience, I had never been silent for even one day of my life.

What happened next?

A totally unexpected outcome was that I fundamentally changed how I eat. Mindfully eating in silence for five days allowed me to learn how much my body really wants to eat. It turned out to be a lot less than I’ve been eating most of my life.

When I was younger, I could eat anything and not put on weight. At thirty, something changed, and I gradually became overweight. Over the years I tried various approaches to eating less. Most of my efforts had a temporary effect, but they were essentially efforts of will—always a struggle—and I remained at least ten pounds overweight.

Now, three months later, I am at my lowest weight in thirty-five years. My Smart Body Mass Index is now in the normal range. And, to my surprise, this practice remains easy for me to continue.

What can we learn from my experience?

Experiential learning is the most powerful kind of learning! Five days of mindful eating reprogrammed my lifetime pattern of applying external strictures — eating certain foods, avoiding others, disciplining myself to wait until a set time to eat, etc. — to one where I eat from what Jan Chozen Bays, MD calls a sense of cellular hunger rather than other kinds of hunger such as eye, nose, mouth, stomach, mind, and heart.

Five days of experiencing what I mindfully wanted to eat trumped years of attempting to teach myself what and how to eat.

What else did I learn?

Prolonged sitting meditation — focusing on my breath for forty-five minutes many times each day — was a new experience for me. I became aware over and over again of the games my mind continually plays. Sometimes, I found my thoughts drifting to scenes from the past or imagined situations in the future; sometimes, I found myself in a blurred dreamlike state. Each time I noticed my mind straying, I brought my awareness back to my breath.

As you might imagine, it’s hard to do this, but the practice has fascinating benefits. Besides the mindful eating outcome, I feel more connected to my experience of the world, more able to flow with what happens, and more in touch with the suffering and impermanence in my life. The latter may seem an unlikely benefit, but seeing more clearly what exists (we all suffer, we all die) is transformative.

A lot of people think that meditation is about attaining a blissful state. That’s not the whole picture for me, though there were wonderful moments during my five days, especially while experiencing the beauty around me. Rather, being closer to what life is actually about — both the joy and the suffering — is what the retreat gave me.

In addition, the retreat reinforced my experience that we are the stories we tell ourselves — further deepened by the observation that we’re telling these stories to ourselves in our own minds all the time!

Did you ever stop talking for five days?

My retreat experience was fascinating, hard, and wonderful, and I now plan to participate in one or two retreats a year. I recommend the experience, even though yours will surely be different from mine.

Tags: experiential learning, meditation, mindful eating, mindfullness, stop talking, stories| Posted in Facilitating Change | 1 Comment »