Facilitating change: Four lessons from the devolution of the British roundabout

How do you facilitate change? In this occasional series, we explore various aspects of facilitating individual and group change.

The devolution of the British roundabout

I grew up in England, where roundabouts are more common than traffic lights as a way of routing traffic. (Fun fact: Hertfordshire, England, built the first roundabout in the world in the early 1900’s.) When I was a kid, roundabouts were walled constructions in the center of traffic circles. They looked like this:

the British roundabout

In the 1960’s, the Brits realized that such elaborate constructions were overkill, and roundabouts became more like this:

the British roundabout

As time went on, roundabout design was simplified further to this minimalist design:

the British roundabout

These so-called mini-roundabouts were smaller than previous versions because they allowed the rear wheels of large vehicles to drive over the edge of the central circle when making tight turns.

While in London last year I saw the most recent evolution of the British roundabout. The physical barrier of the central island has completely disappeared, and the roundabout has just become a simple painted circle, with directional arrows painted on the road surface.

the British roundabout

Four lessons we can learn about facilitating change from this brief history of roundabouts

When we are facilitating a desired change, we need to clearly communicate the change we want to make

Think about what would have happened if the initial replacement for the street intersections that human cultures have used for thousands of years was a plain white circle. People would not have understood how it was supposed to function. Without a physical barrier forcing a circular route, drivers would have been tempted to drive straight across it. The first roundabout design had to impose a fundamentally different way of navigating intersections; otherwise, it wouldn’t have worked.

It’s easier to facilitate change in small increments than in large leaps

By the time of the plain white circle roundabout, the concept of driving around, rather than through, circular objects placed at the center of intersections was imprinted on the British drivers’ psyche. The final design is quite different from the elaborate early roundabouts, but it developed through a series of incremental design refinements.

Change is attractive if the new situation has advantages

Each change in the design of the British roundabout created advantages for the builders (less expensive), environment (less space wasted at intersections), and users (more space to negotiate the intersection). While the promise of an improved outcome does not guarantee that a change will occur, it certainly can’t hurt.

Different cultures can have very different approaches to change

If you’re not British, your experience of roundabouts will be different; you may not even know what a roundabout is! In the United States, roundabouts only started appearing in the 1990’s (rotaries and traffic circles employ different rules). Other European countries have their own roundabout designs and unique histories of introduction. Don’t assume that a change that has worked for one culture will be acceptable to another. (A corollary to this lesson is that exploring other cultures is a wonderful way to have your eyes opened to aspects of your culture that you take for granted.)

Are there other lessons we can learn from the British roundabout? What other design evolutions can you think of that teach lessons about facilitating change?

How do you facilitate change?

How do you facilitate change? In this occasional series, we’ll explore various aspects of facilitating individual and group change.

How do you facilitate change: photograph of a small group of people sitting in a circle of chairsThe peer conferences I run are extremely effective at catalyzing change, both in the people who participate in them and the organizations that run them. Why is this?

Many people think that we can make change happen by presenting logical reasons why the change should be made.

Many people are wrong.

Here are John Kotter’s & Dan Cohen’s findings about implementing change, as described by Chip and Dan Heath in their book Switch.

SEE-FEEL-CHANGE

In The Heart of Change, John Kotter & Dan Cohen report on a study they conducted with the help of a team at Deloitte Consulting. The project team interviewed over 400 people across more than 130 companies in the United States, Europe, Australia, and South Africa, in the hopes of understanding why change happens in large organizations…

What did they find?

…the core of the matter is always about changing the behavior of people, and behavior change happens in highly successful situations mostly by speaking to people’s feelings.

…Kotter and Cohen observed that, in almost all successful change efforts, the sequence of change is not ANALYZE-THINK-CHANGE but SEE-FEEL-CHANGE.

This is why peer conferences are so effective at catalyzing change. The peer conference change model embraces the important role of feelings in facilitating change. Explicit ground rules that make it safe to express feelings (The Four Freedoms and group agreement on confidentiality) are key. Also important is the closing personal introspective. This provides a framework for participants to determine the changes they wish to make and uses group sharing, often emotional, to reinforce participants’ conclusions.

In fact, peer conference design implements a change model that is even broader than Kotter & Cohen’s SEE-FEEL-CHANGE.

EXPERIENCE-FEEL-CHANGE

Rather than concentrating on seeing, just one of our five human senses, peer conference design facilitates and supports the sequence EXPERIENCE-FEEL-CHANGE, where EXPERIENCE includes multiple sensing modalities. Small group discussions, storytelling, outdoor talk-while-walking sessions, mini-workshops, and simulations all stimulate multiple senses, providing fertile input for the emotional responses that are vital components for creating successful change.

We are driven much more by our emotions than most of us are willing to admit. Let’s recognize this, and use conference designs that, by capitalizing on this reality rather than denying it, are more effective.

How do you evoke emotions at your events? Have you found doing this to be an effective way of facilitating change?

Leadership, management, and meetings

leadership and management: Diagram of centralized, decentralized, and distributed networks from the classic paper by Paul Baran, "On Distributed Communications: MEMORANDUM: RM-3420-PR," AUGUST 1964, the Rand Corporation

“Leadership is about the role of the catalysts in organizations who influence and shape both strategy and execution, while management is the discipline that guides how large numbers of people efficiently accomplish complex work. Organizations need both catalysts and discipline.

…leaders are facilitators and their defining characteristic is their ability to enable connections that drive effective collaboration among large numbers of people. When leaders are facilitators, organizations adopt the disciplines of self-organized networks that are designed to leverage collective intelligence.

…the biggest challenge for traditional organizations will be whether or not they can reinvent both leadership and management and transform themselves from top-down hierarchies to peer-to-peer networks.”
Forbes interview of Rod Collins, author of Leadership in a Wiki World: Leveraging Collective Knowledge To Make the Leap To Extraordinary Performance

Rod was the COE of the Blue Cross Blue Shield Federal Employee Program with over $19 billion in annual revenues. I like how he distinguishes between leadership and management. Although he’s talking about organizations, his definitions apply beautifully to the roles of leadership and management at participant-driven meetings.

Replace “organizations” with “meetings” in the quotes above. Rod’s vision for the viable future of organizations becomes the same set of principles I’ve championed for effective, powerful conferences:

  • Supporting and encouraging conference participants to network & collaborate.
  • Using meeting designs that leverage the experience & expertise of the group.
  • Transforming meetings from top-down presentations to peer-initiated & led sessions.

Isn’t that interesting?

How do you see leadership and management roles play out in your meetings? What works, what doesn’t?

Image attribution: From the classic paper by Paul Baran, “On Distributed Communications: MEMORANDUM: RM-3420-PR,” AUGUST 1964, the Rand Corporation

Conference facilitation lessons from improv: Say Yes!

Say Yes!

Say Yes: photograph of a large group of workers wearing blue shirts striking dramatic triumphant poses outdoors. Image attribution: http://www.flickr.com/photos/feastoffools/ / CC BY-NC-SA 2.0

Thoughts triggered while rereading Patricia Ryan Madson’s delightful, straightforward, and yet profound improv wisdom.

Patricia Madson’s first improv maxim is “Say Yes!” This reminds me of a harrowing incident not so long ago…

Will this closing session achieve closure?

I was facilitating the closing session of a three-day West Coast peer conference using a fishbowl format. It wasn’t going that well. People were eager to talk, but instead of a conversation developing we were jumping disjointedly from topic to topic.

And then things got worse.

“Selma”, a senior state official, began to speak. Listening, my heart sank as she shared that the conference had failed to adequately involve the significant numbers of minority and low-income attendees who were present. I felt shocked and dismayed. The conference organizers had made heroic and successful efforts to make it possible for a wide variety of people to attend, so Selma’s verdict seemed like a serious indictment of the conference process we had used, a process for which I was responsible.

Looking around the room, it was clear that people were upset by what they had just heard.

Then things got even worse

Instead of responding to Selma’s comments, “John,” the next person to speak, started talking about something entirely different. I felt the credibility of the session shrink rapidly toward zero. People were disengaging. We couldn’t even face a difficult issue head-on—instead, we were going to avoid it and change the subject!

John finished, and I knew we were at a tipping point. And if, as an exercise, someone had described the situation and asked me what I would do, I would have drawn a complete blank.

But this wasn’t an exercise.

What could I do?

Somehow, at that moment, I accepted the situation and acted from my gut.

“John,” I said, my voice quavering a little, “please excuse me, but I feel we need to talk about what Selma just said. If we don’t discuss the issue she’s brought up, then I think we are all going to feel pretty dissatisfied with our time together today.” I turned to Selma. “Selma, I want to hear more about how you think we’ve failed some of the attendees at this event.”

That was enough for Selma and the group to enter an intense discussion of the issues she had raised. There was no more rambling conversation. Though the resulting dialog was difficult at times, the tension in the room subsided as the participants shared and felt heard. The session became an authentic reflection on tough topics, a fitting end to a conference that had raised more questions than could be fully answered in the time we were together. And that was just fine with me.

I said yes

I’m proud of how I responded at the crucial moment. In Madson’s words, I said yes to the situation and responded from my authentic self. It wasn’t easy for me. It would have been safer to say nothing and let the group ramble on disconnectedly. But amazing things can happen when we say yes to the challenges that come our way. Try it!

P.S. If you’re interested in the inspiring organizational and cultural consequences of saying yes, I wholeheartedly recommend Peter Block’s great book, The Answer to How Is Yes: Acting on What Matters.

Have you said yes at a difficult moment? Share that moment below!

Image attribution: http://www.flickr.com/photos/feastoffools/ / CC BY-NC-SA 2.0

The gift of listening

Listening_270231782_1edea94f5e_b

“Patiently Smiley waited for the speck of gold, for Connie was of an age where the only thing a man could give her was time.” from Tinker, Tailor, Soldier, Spy, by John Le Carré

I was facilitating a peer conference roundtable recently when a young man began to speak. He was obviously nervous: his voice a monotone, when it wasn’t quavering. I was peripherally aware that some people didn’t seem to be listening. He paused for a moment and his eyes swept around the circle, searching for a sign that anyone cared about what he had to say. He found me.

I was leaning forward, looking directly at him, giving him my full attention. Our eyes locked and I nodded slightly. He took a breath and continued. His voice became stronger. I saw people turn back to him and he finished well.

I had just given the gift of listening, and this young man had been nourished by it.

Active listening

When I am facilitating it’s my responsibility to actively listen to what is going on, focussing my full attention on what others say and do. When I’m successful, those who are present know that there is at least one other person who is listening to them and who takes seriously what they have to say.

Listening like this is hard work. To conscientiously listen to participants for over two hours at a large roundtable is extremely challenging for me. But it’s very important. People need to be heard, and if they believe they will not be heard, why should they bother to speak? By offering good listening at the start of a peer conference, I model and encourage a conference environment where openness twinned with receptiveness becomes a safe option for participants.

There’s a wider benefit from the cultivation of this skill. Practicing listening when required by my role has helped me to be a better listener during all the times when I’m not facilitating—when I’m a participant, or with my family, or as a customer. You, too, may find that developing your ability to fully listen pays rich dividends.

Image attribution: http://www.flickr.com/photos/edyson/ / CC BY-NC 2.0