Small is the new big—for meetings!

Small is the new big: An illustration of two meetings side by side. On the left, a small group of people chat animatedly. On the right, many more people stand around, hardly talking.11 years ago, I pointed out that most meetings are small meetings. It seems the meeting industry is finally catching on to this reality and its benefits. Yes, small is the new big!

From eSpeakersreport on IMEX America 2024:

Small is the new big. Smaller meetings, known by industry experts as micro events, continue strong growth. Simpler internal team meetings, VIP events, and client advisory boards will be among the most common types of meetings as we go forward. These are smaller (< 100 attendees) meetings, often held offsite. That doesn’t mean they don’t need all the things that larger meetings need, including speakers.”
—Dave Reed, Joe Heaps and Roxy Synder, eSpeakersreport on IMEX America 2024

Why is this happening?

During the early COVID years, online meetings became the norm, while in-person gatherings dropped dramatically. Smaller online meetings revealed that broadcast-style webinars were often disengaging, while interactive online meetings helped attendees make peer connections and stay engaged.

As in-person events now return to pre-2020 levels, attendees increasingly value connecting and learning with peers, as Freeman reported in its Q1 2024 Trends Report:

“When it comes to networking, attendees are less interested in discovering new career opportunities and obtaining/providing mentoring. Instead, they view networking as the most valuable when they can exchange ideas with peers, meet new people, and speak with industry experts who may otherwise be out of reach.”
Freeman Trends Report Q1 2024, Winter 2024 Freeman Syndicated Survey of Event Attendees.

Graphic showing attendees preferred types of networkingSpeaking with experts 81% Meeting new contacts generally 68% Peer-to peer exchange 64% Creating unique experiences with people I know 54% Discovering new commercial or research partners 52% Creatingunique experiences with Discovering new commercial or research partners people I don’t know 44% Obtaining/ providing mentoring 35% Discovering new career opportunities 33%
Winter 2024 Freeman Syndicated Survey of Event Attendees. Copyright Freeman 2024

Freeman’s research underscores that:

Attendees want to connect with peers over shared challenges and specific topics
Just like with keynotes, content is critical when it comes to networking. Attendees want to bond with peers over shared professional challenges and topics. They aren’t as keen to speed-date over hors d’oeuvres or meet with an on-site ambassador at a phone charging station. These types of networking elements can be useful ancillaries – but they’re not sufficient on their own. Event attendees would be better served if organizers devoted more time to valued forms of networking and reduced their efforts on less-desired elements.”
Freeman Trends Report Q1 2024, Winter 2024 Freeman Syndicated Survey of Event Attendees.

Attendees want to connect with peers over shared challenges and specific topicsJust like with keynotes, content is critical when it comes to networking. Attendees want to bond with peers over shared professional challenges and topics. They aren't as keen to speed-date over hors d'oeuvres or meet with an on-site ambassador at a phone charging station. These types of networking elements can be useful ancillaries - but they're not sufficient on their own. Event attendees would be better served if organizers devoted more time to valued forms of networking and reduced their efforts on less-desired elements.
Winter 2024 Freeman Syndicated Survey of Event Attendees. Copyright Freeman 2024

Creating the valuable networking and connection that attendees seek is far easy at small meetings—when designed right! I’ve been designing and facilitating such meetings for over three decades, and both participants and organizers love them. These events foster a loyal community with high retention rates.

Large meetings can also support effective networking, but it’s far more challenging. As attendee expectations shift, more clients are contracting me to boost connection at large events, where existing tech solutions like brain dates and speed networking often fall short.

Meanwhile, small, well-designed events continue to thrive and grow in popularity. Small truly is the new big.

Next steps

Convinced that small is the way forward? Here’s how you should proceed:

Starting a new conference? Start small, with 50 – 150 participants. With the right design, you’ll create an event they’ll want to return to, year after year. You can then grow the event over time.

Struggling with a small conference? Your event design might need an update—I can help!

Running a large conference but receiving feedback about ineffective networking and connection? You’re not alone. I’m hearing from an increasing number of clients with this problem. Re-designing an existing event is challenging but achievable. The key lies in focusing on identifying, supporting, and connecting existing sectors and groups within the event. A small but impactful design shift early on can make a big difference. Contact me if you’d like to explore how this approach could transform your event.

When Music and Memories Collide: Tuvan Throat Singing at Marlboro School

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The other day, I had the incredible opportunity to attend a mesmerizing performance of Tuvan throat singing by the Alash Ensemble at the Marlboro Elementary School, a small pre-kindergarten through eighth-grade school in my hometown of Marlboro, Vermont.

It brought up a whole host of emotions.

Tuvan throat singing

The eerie, captivating music produced by the trio’s throats was spellbinding. Every sound humans make contains a spectrum of frequencies, but the magic of Tuvan throat singing is that specific frequencies are isolated and made audible, allowing the singers to produce multiple vocal notes simultaneously.

The band’s manager and interpreter Sean Quirk, introduced us to various styles of Tuvan singing, with each member demonstrating a different technique. My favorite moment was their a cappella opening performance, where the raw beauty of their voices took center stage.

The music was hauntingly beautiful. I’ve shared a short video of this a cappella performance above.

In the company of children

The performance marked the first time being around the children of Marlboro Elementary since the pandemic began over four years ago. Before COVID-19, my wife and I had volunteered at the school for decades. I spent time reading to the fourth and fifth graders weekly, gathered around after their lunchtime recess, sharing both classic and contemporary chapter books.

I love being around kids; their innocence and curiosity remind us of the purity we all possess when we first come into the world.

As I walked into the gym—fondly called “the outback” where school meetings and events are held—I felt a lump in my throat as the children filed in. I hadn’t realized how much I missed being in their presence.

Children and adults alike remained spellbound throughout the performance.

The children’s questions

Toward the end of the performance, we were invited to ask questions, which Stephen Quirk translated for the musicians. The children’s questions were delightful—thoughtful, curious, and brimming with wonder.

The final question came from a pre-kindergartener who asked: “Do you have a cat?” The room erupted in laughter. One musician responded that he had dogs, while another paused and, with a smile, said he had children. More laughter followed. My wife remarked later how the child was seeking a common connection with these musicians who sang in a foreign language and came from a place far away.

Serendipity

I feel blessed to have experienced this performance, especially because it wasn’t on my calendar when I woke up that morning. As it happened, I was dropping off a check for a nonprofit that supports the school to cover the cost of the performance. When I arrived, the school secretary asked if I’d like to attend the afternoon performance. My wife and I had some free time, so we came.

We’re so glad we did.

The corporatization of belonging

belonging: a corporate office with a slightly ominous feel that is full of professionals working I recently attended a conference session that made me uneasy, and not in a constructive way. I won’t name names, but the session was centered around a specific program to increase “belonging” in organizations and included statistics such as:

“Only 13% of organizations are ready to actually implement belonging as a practice.”

“47% of our audiences are lonely.”

When the presenter said increasing belonging would be beneficial, I asked: “To whom, the organization or the employees?” The answer, after a pause, was “Both”.

While I hope this is genuinely the case, my doubts persist.

Why I’m suspicious of programs to increase organizational belonging

First of all, what is belonging? Curiously, Wikipedia lacks a direct entry for the term ‘belonging’! Instead, it includes a long article on “belongingness” that provides a nebulous introduction, including a short section on belonging in the workplace (see below).

Lewis Carroll’s famous quip, “When I use a word… it means just what I choose it to mean,” comes to mind here.

I worry that some people are corporatizing “belonging” to make a buck.

Here are four reasons I’m suspicious of the presenter’s program to increase organizational belonging.

1. What does successful belonging look like?

A great technique for looking at ideas from a fresh perspective is reverse brainstorming, aka “Let’s make it suck.”

When I applied this approach to “implementing belonging as a practice”, guess what first came to mind?

The most successful example of belonging is a cult!

belonging: photograph of scientology's "SeaOrg" members dressed in naval uniforms standing on a wooden floor next to a ship's wheel Attribution: licensed under https://creativecommons.org/licenses/by/2.0/ from Flickr user anonymous9000

This is not the kind of belonging that appeals to most people. Except for cult members.

In addition, a short section of the belongingness Wikipedia article covers belonging in the workplace. It includes this slightly ominous sentence:

“Charismatic leaders influence followers by bringing awareness to the collective unit and strengthening the feeling of belonging, and that enhances employees’ compliance.”

Enhancing compliance via “strengthening the feeling of belonging” is advantageous for an organization led by a charismatic leader. But what’s the benefit for the employees?

2. “Belonging” is a binary concept

“Belonging” is a binary concept. You belong or you don’t.

However, except in extreme situations—like cults—our relationships with peers and organizations are much more nuanced. You can be a member of an organization without feeling you belong to it. At times, you may feel strongly or weakly connected to your peers. Over time, your peer groups change. These days, belonging to an organization, if even possible, is unlikely to consist of forty years of devotion with an engraved watch on retirement.

This is why my ikigai is about facilitating connection, rather than attempting to force belonging.

“Implementing belonging” is trying to force an employee’s time-dependent experiences of connection into a yes/no box.

3. We can improve organizations without programs to increase belonging

The session presenter began talking about how they use stories to implement belonging. I asked whether they were familiar with Appreciative Inquiry, (the original AI 😀) a pioneering approach from the 1980s, and how their method was different.

After another pause, the presenter said they did know of Appreciative Inquiry.

They did not answer my second question.

From the Wikipedia article on Appreciative Inquiry:

“AI revolutionized the field of organization development and was a precursor to the rise of positive organization studies and the strengths based movement in American management.”

“AI advocates collective inquiry into the best of what is, in order to imagine what could be, followed by collective design of a desired future state that is compelling and thus, does not require the use of incentives, coercion or persuasion for planned change to occur.”
—Gervase Bushe, professor of leadership and organization development at the Beedie School of Business

Although I’m not trained in AI, the approach is simple enough that I’ve often used it with clients to build a positive environment before moving into the “problems” they’ve hired me to solve. It strengthens connections between employees and their organization by uncovering and sharing good experiences and expertise that live in the culture of all but the most dysfunctional organizations.

Tip: (A good and inexpensive introduction to the simplicity of Appreciative Inquiry is The Thin Book of Appreciative Inquiry by Sue Annis Hammond.)

4. Let’s add a computer and make money!

The presenter explained that their approach involved recording stories and feeding them into a computer which analyzed the words used and classified the sharer’s type of belonging. They did not go into detail, because the whole process, including opaque computer intermediation, is the secret sauce they’re selling.

Using a computer to quantify “belonging”, in some unknown and likely unscientific way, is a classic example of building an unverified model of a system and then believing in its pronostications. Until this approach has a verifiable scientific basis, from my (50+ years) experience of model building it should be treated with extreme skepticism.

I wouldn’t pay for it.

An alternative

We already have at least one well-established method, Appreciative Inquiry, that uses positive human-mediated processes to meaningfully transform organizations. There may be others I’m unaware of.

Enticing organizations with the promise of quantifying ‘belonging’—a concept that may not lend itself to such reduction—seems, at best, to be overhyped, and at worst, misleading.

Scientology’s “SeaOrg” image attribution: Flickr user anonymous9000 [License]

Are You Out There?

In 1997, Dar Williams, inspired by listening late at night to New Hampshire and Vermont’s progressive radio station WRSI The River, wrote the song “Are You Out There”. Her beautiful song about audiences and humans’ desire for connection speaks to today’s events industry.

Why? First, listen!


Hoping that Dar will be OK with this, here are the relevant fragments of her song’s lyrics.

[Verse 1]
“…You always play the madmen poets
Vinyl vision grungy bands
You never know who’s still awake
You never know who understands and

[Chorus]
Are you out there, can you hear this?
Jimmy Olson, Johnny Memphis
I was out here listening all the time
And though the static walls surround me
You were out there and you found me
I was out here listening all the time

[Verse 2]
Last night we drank in parking lots
And why do we drink? I guess we do it ’cause
And when I turned your station on
You sounded more familiar than that party was…

[Verse 3]
…So tonight I turned your station on
Just so I’d be understood
Instead another voice said
I was just too late and just no good

[Chorus]
Calling Olson, calling Memphis
I am calling, can you hear this?
I was out here listening all the time
And I will write this down and then
I will not be alone again, yeah
I was out here listening
Oh yeah, I was out here listening
Oh yeah, I am out here listening all the time”
—Lyrics [full lyrics here] courtesy of Genius

“I am out here listening all the time.”

Like Dar Williams, a true fan of obscure (at the time) music, people search for experiences that meet their wants and needs. We yearn for connection and look for opportunities to get it. Events are the most powerful opportunities for connection (and learning). While today’s radio is, with few exceptions, a pure broadcast medium, it’s available to anyone with a radio who wants to turn it on and find an interesting program.

Event professionals must remember that their events’ true fans are “out here”. They are the people who will form the nucleus of your events’ success. These days, we have far more powerful tools than broadcast radio to find true fans. Use them!

“I will not be alone again.”

The young Dar Williams learned through her radio that other people like her “got” the music she loved.

While listening late at night, she realized that she was not alone.

Well-designed events transform audiences into a community.

Community meets a fundamental human need, for connection and belonging. Well-designed events create authentic community through interpersonal experiences at the event rather than attempting to manufacture it through entertainment and novel environments. Such events allow attendees to be truly heard and seen.

Tap into the power your events possess to create genuine community. Participants will become faithful attendees because they will not be alone again.

Cultivating Respect in Facilitation

Through attending decades of Vermont Town Meetings, I learned that effective facilitation requires respect.

For over two hundred years, my little hometown of Marlboro, Vermont, met at least once a year for “town meeting”: a form of local government where every eligible resident can directly participate in town governance.  At our main annual town meeting, we discussed and voted on published agendas that included the town and school budgets and many other articles. Debate, facilitated by a town moderator, was common, people made amendments and voted on them, and the meetings (one for the town and one for the school) could last most of the day.

Photograph of people filling the Marlboro (Vermont) Town House for the 2012 Town Meeting. Photograph by Zachary P. Stephens/Reformer
People filling the Marlboro (Vermont) Town House for the 2012 Town Meeting. Photograph by Zachary P. Stephens/Reformer

In my experience, though people in the room had different points of view, town meetings worked as well as they did because our town moderator respected everyone present and, for the most part, town residents respected each other. We remembered that the folks around us were our neighbors. They were people who, if we needed help, would be there for us despite our disagreements about politics and other issues. Sometimes votes wouldn’t go how we liked, yet we shrugged and moved on.

We could listen and make (sometimes) painful decisions because our moderator modeled respect and we respected each other despite our differences.

Facilitation and respect

Effective facilitation requires respect. An image of two women facilitating a group of participants standing in a well-lit meeting room.

So, how can we cultivate respect in facilitation?

As a facilitator, I sometimes struggle to keep my opinions of the sayer and what’s said and the sayer to myself. It can be hard to shut up and listen when facilitating, and I’m occasionally tempted to offer unsolicited advice.

However, I’ve learned that listening is a gift you can’t fully give when you don’t respect the person you’re listening to. Effective facilitation is inherently rooted in showing respect to each individual involved. A facilitator needs to respect diverse perspectives and honor the contributions of each participant. This involves active listening—truly tuning in to what others are saying without judgment or interruption.

Respectful facilitation also involves fostering inclusivity and fairness. It means ensuring everyone has an equal opportunity to speak and participate, regardless of status or background.

In essence, effective facilitation is a delicate dance between structure and empathy, where respect serves as a guiding principle. When participants feel respected, they are more likely to engage authentically, share ideas openly, and collaborate productively.

A perspective from meditation practice

Meditation practice can teach us how to cultivate mindful respect. Recently, one of my meditation teachers, Helen Narayan Liebenson, has been speaking about respect from a Buddhist perspective.

One concept she shared is “loosening judgment”. We continually interpret our sensed experience. When this involves listening to others, we may judge them or what they say. Some form of judgment is, perhaps, inescapable, but when we notice it we can practice loosening judgment: moving away from judgment and towards direct experience of another.

She also described performing an “inner bow“. This is a way of honoring either another or oneself, a conscious intention derived from an external act of respect: the act of bowing to another.

Ultimately, such language only points to the action to convey. Listening, loosening judgment, or performing an inner bow are ways to treat others with respect. All of these actions are intertwined and reinforce each other in the process.

Postscript

Marlboro abandoned traditional town meetings at the start of the COVID pandemic in 2020. My town has not readopted them, though many Vermont towns still practice this form of local government. We’ve switched to voting on articles via Australian ballot so there are no more large spring gatherings, debates, or amendments. I appreciate that our new form of government allows all eligible residents to vote, rather than only those who attend an in-person meeting. But I miss meeting with townsfolk and discussing our town’s direction and future together.

No matter our differences, I hope we continue to respect our neighbors, in the same way effective facilitators respect those with whom we work.

Photograph attribution: People filling the Marlboro (Vermont) Town House for the 2012 Town Meeting by Zachary P. Stephens/Reformer.

Community versus audience in journalism and meetings

Many meetings still focus on creating audiences rather than community. Yes, there’s a big difference. And not just at meetings. Here’s how Damon Kiesow, Knight Chair for Digital Editing and Producing at the Missouri School of Journalism, compares the concepts of community versus audience from a journalistic perspective.Screenshot of Mastodon toot on community versus audience by Damon Kiesow @dkiesow@social.kiesow.net Community does not scale. Audience scales. Community is decentralized for quality. Audience is centralized for profit. Community is generative. Audience is extractive. Nov 06, 2022, 10:37

Kiesow says:

Community does not scale.
Audience scales.

Community is decentralized for quality.
Audience is centralized for profit.

Community is generative.
Audience is extractive.
Damon Kiesow, @[email protected], Mastodon toot on Nov 06, 2022, 10:37

Kiesow concisely sums up why the news business and the meeting industry concentrate on audience rather than community. When media and meeting owners focus on short-term interests—big circulations and audiences, leading to higher status and consequential larger profits at the expense of “consumers”—it’s understandable that building community plays second fiddle to chasing media visibility and large audiences.

Jeff Jarvis’s perspective

Another media professional—journalist, professor, columnist, and author Jeff Jarvis—writes about similar themes. (These two quotes are from my posts on the parallels between the evolution of journalism and events (2015) and on the parallel missions of journalism and participant-driven and participation-rich events (2018).]

“What the internet changes is our relationship with the public we serve…What is the proper relationship for journalists to the public? We tend to think it’s manufacturing a product called content you should honor and buy…That’s a legacy of mass media; treating everybody the same because we had to…So we now see the opportunity to serve people’s individual needs. So that’s what made me think that journalism, properly conceived is a service.”
Interview of Jeff Jarvis by David Weinberger

A new definition of journalism: “…convening communities into civil, informed, and productive conversation, reducing polarization and building trust through helping citizens find common ground in facts and understanding.”
—Jeff Jarvis, Facebook’s changes

Jarvis believes that journalism should serve people’s individual needs rather than manufacture content for the masses. In addition, journalism’s service should be about convening communities into civil, informed, and productive conversation.

Community versus audience

I began my first book with the research finding (and common observation) that people go to conferences to network and learn.

When I asked people why they went to conferences, the two most common answers were: (1) to network with others (80%) and (2) to learn (75%). Seventy percent of my interviewees mentioned both of these reasons. In addition, 15 percent told me that they were required to attend annual conferences to maintain their professional status.

My later books (and many posts on this site) have emphasized the superiority of active over passive learning. Active learning occurs almost exclusively in community. Creating community at conferences around participant-driven content, therefore, creates a far more effective learning and connection-rich environment. As Kiesow illustrates for journalism, emphasizing community over audience also pays rich dividends for meeting attendees.

This brings us to a key question that is rarely openly discussed: Whom are conferences for? For decades, I have been championing peer conferences, where participants own their conferences. When the attendees are the owners, meeting designs that build and support community are the obvious way to go.

But, all too often, attendees are not the conference owners. Such owners, whether they be individuals or for-profit or non-profit entities, rarely have the same objectives for the event as the attendees. Making money for themselves or their organizations, increasing their status by running large events, promoting the ideas of a few people, or influencing the direction of a cultural or industry issue are their primary goals. Supporting attendee learning and connection is a secondary consideration.

The largely silent battles being fought about the future of journalism and meeting design are strikingly similar. Both realms can learn from each other.

Harnessing Serendipity: a book featuring 66 collaboration artists

A promotional image of the book "Harnessing Serendipity" with Adrian Segar.I am delighted and honored to be featured in ‘Harnessing Serendipity,’ a unique book that explores the magic of facilitating connection that leads to collaboration. It includes the stories of 66 “talented connectors” who share insights on how they create transformative experiences. The primary professions of the collaboration artists the authors include are wide-ranging—to say the least. We are actors, impresarios, meeting designers, diplomats, teachers, musicians, creative directors, facilitators, management experts, sports team owners, fundraisers, journalists, experiential marketers, retreat leaders, event producers, philanthropists, coaches, and dealmakers!

The book, by BizBash founder and friend David Adler, James Cornehlsen, and Andrew Frothingham, classifies the people David calls collaboration artists into six groups. We are people who…

  • Create safe spaces for conversations;
  • Facilitate awareness for others;
  • Foster community and belonging;
  • Stimulate creativity;
  • Cultivate wonder and curiosity; and
  • Nurture empathy.

I appear in the section on fostering community and belonging. However, the work of everyone included in this book incorporates most if not all of these approaches. They are all important modalities that support people coming together to meaningfully connect and collaborate.

The authors define a collaboration artist as follows:

A “Collaboration Artist” knows how to bring people together, enroll them in a common mission, create idea flow, and translate ideas into new solutions to solve problems and drive achievement of important goals. From modest challenges like moving a small corporate initiative forward, to eradicating a disease, whether in small or large endeavors…collaboration equals success!
—”An Invitation”, Harnessing Serendipity

My take on Harnessing Serendipity

Harnessing Serendipity celebrates the art of connection and collaboration. It’s an easy and absorbing read; you can dip into it and pick up little gems everywhere. The book opens your mind to what is possible, yet it’s sobering to realize that it just scratches the surface. I know quite a few of the featured collaboration artists. All of them have much more value to share than can be included in this book.

Perhaps the authors’ greatest gift is to introduce the reader to people who can change how the world thinks about convening, connecting, and collaborating. Certainly, that’s been my focus for the last forty years. I encourage all readers to explore working with any of the people featured in the book, and thank the authors for making us more visible, and perhaps a little more influential than we were before.

Can Broadcast be Personal? Exploring New Ways to Connect with Others

Can broadcast be personal? An image of a happy woman looking at something we cannot see. In the blurred background is a screen with another woman's face on it.We prize personal moments of connection, moments when we are moved. But today, broadcast messages bombard us. This leads to the question: Can broadcast be personal?

Occasionally, the answer is “yes”.

  • A paragraph in a novel unexpectedly hooks your heart.
  • An inspirational speaker says something that totally resonates with an audience member.
  • The meditation teacher on Zoom looks right at you as they deliver a perfect piece of wisdom.
  • A political slogan captures your imagination at the right moment.

And yet, broadcast being personal happens relatively rarely.

  • As George Orwell remarked, “In much more than nine cases out of ten the only objectively truthful criticism would be ‘This book is worthless …'”.
  • I once heard a motivational speaker whom I found inspirational at the time. Three months later, I couldn’t remember a thing he said.
  • The meditation teacher was looking at their camera, not you—and there were 500 other people listening too.
  • Millions of people heard the slogan that high-priced consultants crafted to appeal to them.

When people come together at a meeting, an event, or a social, we usually default to broadcast-style experiences. We listen to speakers. We’re assigned to large tables where we can’t quite hear the individuals three chairs away from us. We use formats like theater seating that minimize interpersonal contact. Broadcast modalities like these breed a passive experience. And they are so engrained that we default to them unconsciously.

Which leads to a better question.

Are there better ways of creating personal moments of connection?

Yes, there are. We can gently steer people into opportunities to connect one-to-one, or in small groups. And it’s easy to do. Here are three examples:

David Adler’s Jeffersonian dinner

David Adler, the founder of BizBash, loves to connect people. One of his favorite approaches is to host a Jeffersonian dinner, where guests take turns sharing their answers to a question the host offers.

David often uses the question: What was your first job, and what did you learn from it? Each participant broadcasts their answer to everyone, but only for a few minutes, and the sharing moves around the group. Each story provides opportunities for personal connection, as many of the stories involve common threads and learnings.

Pair share

Pair share (or trio share) is such a simple and effective way to create personal moments of connection I don’t understand why it’s not more widely used. Announce a topic or question to a group, ask people to find a partner, provide a little time for everyone to think of their response, and then give each pair member a minute or so to broadcast/share their thoughts with their partner. Maybe add another minute for the pairs to talk to each other about what they just shared.

Voila! You’ve created an opportunity for everyone in the room to have a short, focused conversation, and maybe a moment of connection with another person (whom they may have never met before). Pair share is quick, so you can run it multiple times while people are together, each time with different partners to create new connections.

The Three Questions

I often use The Three Questions to open a peer conference. (See Chapter 18 of my Event Crowdsourcing book for a full description of this core meeting format.) Like the Jeffersonian dinner, each participant has a short-broadcast time to share their answer to a question—in this case three questions—with an entire group.

There are three things meeting participants really want to know about each other. These three questions allow each person to share their past, present, and future in a way that is appropriate and safe for them with everyone in the group. This sharing provides the foundation for connections to deepen during the conference that follows.

Can broadcast be personal?

Traditional broadcast formats are rarely personal because one person dominates the time. But by breaking broadcast into small segments where many people get to talk, broadcast can become personal, while also fostering multiple moments of new connection.

Try it, you—and the people in the room—will like it!

The ultimate in social listening

Social listening: A black and white photograph of a hall containing a seated audience listening to something happening in front of them.Since 2004, social listening—the practice of monitoring and analyzing online conversations and social media mentions related to brands, products, services, events, or industries—has evolved significantly and grown in popularity.

social listening
Popularity for the search term “social listening” over time, via Google Trends.

Initially confined to sentiment analysissocial listening tools can now identify trends, analyze competitors, track influencers, identify crises and potential issues, and monitor reputations.

A wider perspective on social listening

With this recent emphasis on thinking of social listening as something done on social media, it’s easy to forget what it was for all of human history prior to 2004. Just because we now have tools that quantify awareness and sentiment doesn’t mean that we should discard older methods of finding out what audiences think and feel.

Indeed, quantification of what has historically been seen as subjective may be misleading. Traditional meeting evaluations turn out to be unreliable. Motivational speakers rarely have a significant long-term impact, even though audiences often rate them highly immediately after their speech. And, with the majority of social media traffic now occurring on dark social channels like Facebook Messenger, WhatsApp, and TikTok, who knows how accurately numbers derived from Facebook, Twitter, and LinkedIn reflect reality?

A different way to think about social listening

Last week, I facilitated the second BizBash Leadership Summit, an unconference I designed for “30 executives across experiential, event tech, and other corporate verticals”. During one of the sessions, BizBash’s founder, David Adler, asked “What does social listening mean in the context of understanding the impact of an event?”

And then, during my closing session, he answered his own question.

I typically close unconferences with a simple process, plus/delta. Participants first publicly share their positive experiences. After they’ve aired them, they also suggest changes that they think might make the event better in the future. The beauty of plus/delta is that it rapidly builds a collective experience of the conference. This widens individual perspectives of what happened and builds community around the shared collective experience.

The Leadership Summit was clearly successful, with many participants wanting to meet again, even going so far as to make suggestions about how we could do so. We also heard great feedback on how the event could be further improved (making it longer was a popular suggestion), giving the conveners valuable ideas for future gatherings.

It was then that David said, “Isn’t this, what we’re doing right now, the ultimate in social listening?”

I think he was right. We weren’t quantifying sentiment. There were no ten-point-scale smile sheets. Rather, we’d been having intimate conversations for three days, got to know each other, and built community around our shared experiences. And now we were listening to each other in important ways and making plans for our group’s future.

We had been changed by our experience together and would be making changes in our lives, both individually and collectively. I think that’s the ultimate goal of social listening. Creating change that matters.

Image attribution: Flickr user iguanajo

Facilitation listening as meditation

Most weekdays, my wife and I join a fifteen-minute online meditation offered by teachers at the Insight Meditation Society. The other day, teacher Matthew Hepburn introduced a dharma practice of meditating, not on one’s breath or body sensations, but on another person. As Matthew talked, I realized that I experience good facilitation listening as a meditation.

Matthew Hepburn, sharing about listening as meditation
Matthew Hepburn

When I’m listening well, I’m practicing a form of meditation where I focus my awareness on the person who is speaking. Not just what they are saying but the totality of their being in the moment.

I believe that being truly heard and seen at meetings is a gift, because someone to tell it to is one of the fundamental needs of human beings.

Giving the gift of listening is hard work—until it isn’t. Sometimes, facilitative listening is simple because it’s all that’s going on. The speaker has my full attention. That’s it.

Distractions

At other times, unfortunately, I’m feeling hungry, wondering if we’re on schedule, noticing that the carpet is ugly, etc. A myriad of possible distractions seduce me from full attention, and I succumb to them over and over again.

This is just like meditation.

In doing either, there are moments when you’re just here, and then all the moments when your attention wanders. Facilitators and meditators do the same thing: we notice that our attention has wandered and then bring it back to the object of attention. Over and over again.

Practice

Of course, facilitators don’t have the luxury of devoting their entire allotted time to meditative listening. We have other responsibilities: bringing sharing to a close, breaking on time for lunch, and framing the next segment of our work, to name just a few. Preparing for these transitions requires us to leave listening as a meditation.

But when we’re listening to people, treating such time as a meditation with the speaker as the sole object of our attention is a great practice to practice.

If you’re a facilitator, do you experience facilitative listening as a meditation? Feel free to share your experiences in the comments below.