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Creating something beautiful with others

Sunday, May 23rd, 2010

Brattleboro community chorusFor the last three months I’ve been rehearsing for the Brattleboro Concert Choir’s performances this weekend of Ernest Bloch’s Avodath Kakodesh. Looking back, I realize that I’ve been singing with the BCC for the last ten years.

The first weeks of rehearsal of a new piece are not much fun. I don’t know the music well, and I’m not a great sight-reader. Unless there’s a practice CD available, I usually spend a significant amount of time creating a soulless electronic version of the part I’m singing, precise tones with precise timings, which I share with my fellow tenors. I attend at least one two-hour rehearsal each week. All this work adds up to a large commitment of time and energy to the two, sometimes three, annual concert performances.

So, given the many other interests in my life, and the large number of attractive opportunities I reluctantly turn down, why do I choose to sing with the Concert Choir year after year?

Part of the answer is my pleasure, as the performance dates approach, of my ability to sing increasing competently at points in the music. Sometimes I experience singing beautifully, even if it’s only a portion of a phrase that suits my vocal abilities, and feeling in harmony with the musical moment is emotionally satisfying.

But the major rush I, and probably all my fellow choristers, feel is the joy of creating, being a part of, and sharing a beautiful musical experience with others. No one person alone, however talented, can bring our performance into being. To do so, our musical director, our soloists, our choristers, and our orchestra are all needed, and must collaborate effectively at many different levels.

At both performances this weekend, there were times when audience members were weeping.

The conferences I design and facilitate are not rehearsed, and what happens does not flow from a central musical score. But what the BCC performances and Conferences That Work share is the joy of connecting with others to create experiences that are meaningful, and sometimes profound.

I love being a part of both of these worlds.

And I hope you are lucky enough to also have the opportunity to experience this connectedness in some way in your life.

Fifteen hundred years of broadcast learning

Wednesday, May 12th, 2010

Physics lecture at OxfordForty years ago, I was one of the students in this picture (the physics lecture theatre at Oxford University). They’ve repainted the walls and replaced the seating, but the room layout has remained unchanged.

When Oxford University was founded, nine hundred years ago, this is how you were taught. And the early universities grew out of the monastic schools, established in the 5th century, where abbots and abbesses inculcated the young men and women novices.

Perhaps it’s not surprising that we have a hard time taking seriously other modes of learning. After all, we’ve been told for fifteen hundred years that sitting and listening to someone who supposedly knows more than you do is how you learn.

Image attribution: Martin Wood

Are you willing to be disturbed?

Sunday, May 9th, 2010

Holding hands

Working on a video trailer for my book recently reminded me of Margaret Wheatley’s beautifully written turning to one another and its short chapter entitled willing to be disturbed.

She points out how we’re not trained to admit we don’t know, and how difficult it is for us to give up our certainties. Margaret believes, as do I, that curiosity about what others believe is what we need, and that we need to be willing to admit that we’re not capable of figuring out things alone.

She recommends that we listen for what surprises us. If what you say disturbs me, she says, I must believe something contrary to you. My shock at your position exposes my own position.…If I can see my beliefs and assumptions, I can decide whether I still value them.

When I talk about attendee-driven conferences, while some people “get” the inherent possibilities, many find it hard to believe that a group of people can create a rich, optimal agenda for the event within a few hours from their initial meeting. Sustaining such disbelief is uncomfortable, and one common response is to stop listening for differences. Although I often feel frustrated when I sense that people aren’t listening in this way, I do my best to continue to listen to their truth, because that’s how I can stay open to learning from them.

Margaret concludes: I expect to be disturbed by what I hear from you. I know we don’t have to agree with each other in order to think well together. There is no need for us to be joined at the head. We are joined by our human hearts.

Are you willing to be disturbed?

Image attribution: http://www.flickr.com/photos/christianchurchdoc/ / CC BY-NC-ND 2.0

A potential drawback to hybrid events

Sunday, May 2nd, 2010

Virtual audience 603737821_e39a2d268d_o

Recently, there’s been a lot of buzz in the events industry about what are being called hybrid events where there are two audiences: people physically present, the local audience, and people connected to the event remotely, via Twitter, chat, audio, and video streams, the remote audience.

Event planners are excited about this new event model because it has the potential to increase:

  • overall audiences
  • interaction between attendees
  • exposure for the event
  • exposure for event sponsors and the hosting organization
  • the value of attendee experience through new virtual tools
  • the likelihood that a remote attendee will become a face-to-face attendee in the future

Because of these positives, I think it’s likely that events that include local and remote audiences will become more popular over time, as we gain experience about what formats work and become proficient at resolving the technical issues involved in successfully hosting these event environments.

But there’s one thing we may lose if we add a remote audience to our events.

At the face-to-face conferences I run, attendees start by agreeing to a set of ground rules. These ground rules create an environment where participants can speak freely and ask questions without worrying that their individual statements or viewpoints will be revealed outside the event.

It’s hard to convey the difference this assurance makes to the climate at Conferences That Work unless you’ve attended one. The level of intimacy, learning, and community is significantly raised when people feel safe to ask “stupid” questions and share sensitive information with their peers.

I’m not sure that it’s possible to create the same environment of trust when an unseen remote audience joins the local participants. Believing that everyone will adhere to a set of ground rules is risky enough when everyone who agrees is in the same room as you. To sustain the same trust when an invisible remote audience is added is, I think, a significant stretch for many people. If I’m right, the end result of opening up a conference to a remote audience may be a reversion to the more common environment of most conferences today, where asking a question may be more about defining status than a simple request to learn or understand something new.

Do you think that hybrid events can be designed so that they are still safe places for people to ask questions and share around sensitive issues? Or do you think I’m over-blowing the whole issue?

Can we measure ROI in social media? – Part 2

Sunday, April 18th, 2010

ROI in SM part 1-4193339222_b6c7e45098_bIn my last post Can we measure the ROI in social media? – Part 1 I argued that it’s pointless to try and calculate ROI in social media. If you’re convinced, then you may be asking, “In that case, how can I justify the allocation of resources towards social media marketing?”

Perhaps the following will help.

As I previously explained, the problem with applying classic ROI to social media marketing is that we can’t quantify the Return monetarily, because we can’t tie increases in sales or profits directly to specific social media actions or programs. This inability blocks us from talking about ROI at all.

But wait—surely what we really want to do is to make decisions about allocating resources amongst different marketing channels? If we agree that we need to market our products and services (duh), the real question is how and where do we spend our marketing budget? Here’s David Meerman Scott again, emphasizing this point in his usual forthright fashion.

So why not use a slightly different metric, one that allows us to compare the effectiveness of different marketing channels in ways we can measure. Let’s call it the Relative Return On Investment (RROI). RROI sidesteps the problem of assigning a monetary value to Return. Instead it concentrates on providing a practical comparison between desirable and measurable marketing outcomes—like increasing traffic to websites, new product suggestions, time spent on sites, active memberships, or brand mentions, to name a few—and the Investments allocated to specific marketing channels. In effect, we’re replacing Return with the changes in concrete metrics that we believe are important to our marketing objectives. The units of RROI are then [change in metric] per unit of currency invested, e.g. increase in daily page views per dollar, or decrease in weekly customer support calls per euro.

Using RROI we can do experiments and make decisions about where we want to allocate marketing resources. Our experiments won’t be as precise as those possible in the old days, when only targeted audiences saw our broadcast marketing. But by using tagged indicators of traffic origins and existing analytics we can probably get a good sense of the relative effectiveness of alternative marketing strategies. That’s useful.

Be aware that using RROI in this way won’t tell you how much you should invest in marketing—something that, in principal, can be answered by ROI analysis performed across potential profit opportunities available to a business. But if measuring ROI in social media is a fantasy, perhaps using RROI in its place is an honest reflection of what’s practically possible.

Is RROI a useful, relevant way to think about investments in social media? Or am I just blowing smoke? As always, your comments are welcome!

Can we measure ROI in social media? – Part 1

Thursday, April 15th, 2010

ROI in SM part 1-4193339222_b6c7e45098_b

Last month Samuel J Smith moved back to the U.S. from Switzerland and, needing to buy some insurance, asked for a recommendation on Twitter. Having had car insurance with Progressive Insurance for a number of years, and liking the ease of accessing my policy and payments online as well as the competent Vermont representatives I worked with when dealing with several claims, I tweeted Sam this information.

Five minutes later I was pleasantly surprised to see the following tweet from @Progressive:

@ASegar Saw your tweet – we appreciate you spreading the word ; ) Glad you’ve had such a positive experience.

What can we say about the Return On Investment (ROI) for this little social media interaction?

A quick Google search finds this article which explains how Progressive has monitored mentions on Twitter and other social media channels since 2008 and has a dedicated team in its call center that responds to reported customer service issues. Obviously this initiative costs Progressive money, and the company surely knows how much. So the Investment part of ROI is known in cold, hard cash.

But what about the Return? I was tickled to receive the tweet, and it increased my positive feelings about the company and the likelihood that I would recommend it to more friends and acquaintances. In addition, anyone looking at Progressive’s Twitter stream (which has ~5,000 followers) might see that I made a positive comment. But wait, there’s more! Now I’ve written a favorable blog post that will be read by more people (including you!), possibly influencing more purchases from the company in the future.

Clearly a small but classic social media success story for Progressive.

But can Progressive quantify the value of their tweet in dollars?

I don’t think so.

ROI was originally a financial term, but it’s become common to see it used in areas where there is no simple way to connect what happens with a financial value. We have no idea of how much more likely I am to recommend Progressive as a result of their unexpected tweet, or how many other people will ever see or be influenced by the tweet, or how many people will be influenced by reading this blog post.

And yet, there are plenty of people writing about measuring ROI in social media.

For example, in February Brian Solis posted ROI: How to Measure Return on Investment in Social Media. This sounds like a how-to article, but Brian’s article just contains a lot of statistics that businesses have reported about their experiences, beliefs, and predictions about their use of social media, plus one (in my view, see below) weak example from Dell about its claims of increased sales through connecting with customers on Twitter. There’s no how-to, though Brian states that “2010 is the year that social media graduates from experimentation to strategic implementation with direct ties to specific measurable performance indicators.”

I’m not convinced. And I’ve got David Meerman Scott on my side. Here’s his entertaining three-minute rant about the futility of measuring the ROI of marketing on the web, despite there being “tons of things you can measure.”

The problem, as exemplified by Progressive story above, is that the monetary Return on social media marketing cannot be tied directly to the efforts that are made. Now this is not true for many older forms of marketing. For example, it’s possible to test the effectiveness of mail campaigns by sending different coded promotions to randomly chosen subsets of a mailing list and analyzing the response rate. But because social media is, well, social we can’t do this kind of segmented marketing experiment!

If I want to buy a computer from Dell, once I’ve decided what I want I go online and look for a good deal. And that includes checking Dell’s Twitter stream. I do not follow Dell and get convinced to buy; I buy from them when I’m ready. Dell counting a sale to me through a Twitter promo as a Return on their investment in Twitter is not a justification for their investment in social media, because I would have bought from them anyway after finding a satisfactory deal on their website or over the phone. So for Dell to say, as quoted in Brian’s article, that “Dell’s global reach on Twitter has resulted in more than $6.5 million in revenue” is disingenuous at best—there’s no way the company can claim that a sale would not have occurred if it hadn’t been featured on Twitter.

So should we throw out the idea of calculating ROI in social media? No, not entirely. I think there’s a better way to think about what we are trying to do when attempting to decide where and how we expend time, effort, and resources on social media marketing. I’ll explain further in my next post.

Do you think you can measure the ROI in social media? I’d love to hear what you think!

Five lessons event planners can learn from the iPad launch

Wednesday, April 7th, 2010

Seth Godin wrote a powerful post today—Secrets of the biggest selling launch ever—about why Apple sold 300,000 iPads on the first day. Here are five of his secrets that are 100% relevant to the fundamental challenges facing event planners today.

Seth Godin head

2. Don’t try to please everyone. There are countless people who don’t want one, haven’t heard of one or actively hate it. So what? (Please don’t gloss over this one just because it’s short. In fact, it’s the biggest challenge on this list).

Designing events so that they will appeal to the least adventurous attendee guarantees the same-old snooze-fest. Event planners need to aim higher and use innovative formats, even at the risk of jolting people who didn’t expect to be jolted.

3. Make a product worth talking about. Sounds obvious. If it’s so obvious, then why don’t the other big companies ship stuff like this? Most of them are paralyzed going to meetings where they sand off the rough edges.

How many events have you attended that you still remember years later? (Or a month later?) It’s possible to create events that are memorable. And the best ones are memorable not because they had great content or great presenters, but because wonderful, unexpected things happened there. We know how to create events like this: by using participant-driven approaches. But we are afraid to take the risk of trying event formats that are different. If we event planners won’t take the risk, who will?

6. Create a culture of wonder. Microsoft certainly has the engineers, the developers and the money to launch this. So why did they do the Zune instead? Because they never did the hard cultural work of creating the internal expectation that shipping products like this is possible and important.

Until we fully embrace the belief that it’s possible to successfully employ powerful interactive formats at our events, we’re going to be churning out more Zunes than iPads.

7. Be willing to fail. Bold bets succeed–and sometimes they don’t. Is that okay with you? Launching the iPad had to be even more frightening than launching a book…

Apple has been willing to make mistakes: the Lisa and the Newton come to mind. You can’t have great success without risking some failure.

Every time I facilitate an event I welcome the possibility of failure. Not the kind of failure where the event is a total bust—I’m not that far out on the edge—but the failure of a session’s process, or the discovery of a flaw in a new approach. And you know what? The new things I try that succeed more than outweigh the failures I experience. And, extra bonus, I get to learn from my mistakes!

So take some risks with your event designs. Have the courage of your convictions, trust your intuition and be willing to make mistakes.

9. Don’t give up so easy. Apple clearly a faced a technical dip in creating this product… they worked on it for more than a dozen years. Most people would have given up long ago.

I think we face a long hard road in changing peoples’ perceptions of what is possible at an event. It’s not easy to challenge hundreds of years of cultural history that have conditioned us to believe that we should learn and share in certain prescribed ways. But the rapid rise of the adoption of social media has shown that people want to be active participants in their interactions with others, and we need to change our event designs to satisfy this need when people meet face-to-face.

I’m willing to work on these issues over the long haul. Will you join me?

Expressing Our Feelings In Public

Monday, April 5th, 2010

A play, like a straight line, is the shortest path from emotion to emotion
—George Pierce Baker

Of course it’s O.K. to express your feelings at weddings and funerals. But when was the last time you heard someone talk about his or her feelings at a conference? When was the last time you did?

Last weekend I went to “Raising Our Voices”, a local theater gala by children, youth, and adults with disabilities. I got goose bumps and a little teary. And I finally figured out why this invariably happens when I watch kids theater.

Expressing Our Feelings
You see, when I was growing up my education emphasized thinking. Learning important facts and concepts and being able to apply them to solve problems led to high marks on tests. Getting the right answers, preferably quicker than anyone else, got me listed at the top of the graded class roster, displayed publicly on the school notice board twice a semester.

By contrast, time for understanding or expressing my feelings simply wasn’t allocated on the educational agenda. The only kinds of grading that occurred as a consequence of my emotions were the dramatic reprisals taken when I infrequently misbehaved. All of us in school had feelings, of course, and they greatly affected how and what we did. But we were never encouraged to talk about or explore them. It was repeatedly implied that being near the bottom of the class list would be shameful, without ever giving us any insight as to what shame was!

Over the years I’ve learned to be more in touch with my emotions. And so, when I see kids in a play, encouraged to display joy, anger, fear, guilt, shame, grief and all the subtle variants of these basic human emotions, I’m taken back to my youth, and the little child in me both rejoices and aches for what I missed out on: the childhood opportunity to express and share integral aspects of who we are that were part of the human psyche long before the development of analytical thought.

A wise therapist friend of mine once told me that he believes when you feel that ache of simultaneous joy and pain, healing is going on.

I think it’s important for conferences to offer a safe environment for attendees to share feelings that may come up during the event. Conferences That Work are designed to do this. The safety comes from agreed ground rules that explicitly give participants the right to speak their truth while promising privacy for anything that’s said.

I don’t want to give the impression that Conferences That Work are full of emoting attendees who rush to share their deepest feelings with anyone they can buttonhole. Far from it. I think I’ve seen more joy and passion at our sessions than at most other events I’ve attended, but, by and large, sharing about emotional issues doesn’t happen often.

But when feelings do surface, for example when people talk about difficulties they’re having in their workplace or their uncertainties surrounding a potential career or job change, I feel happy that our event supports and encourages them to do so. And from the feedback I’ve received, I know it’s important and empowering for the attendees who have the courage to express how they feel.

Have you felt safe to express your feelings at a conference? Do you think it’s appropriate and/or important to be able to do so? Under what circumstances? And what factors make it safer or harder for such sharing to occur?

Lessons From Improv: Giving Appreciations at Conferences

Sunday, March 28th, 2010

Thoughts triggered while rereading Patricia Ryan Madson’s delightful, straightforward, and yet profound improv wisdom.

“…once we become aware of the level of support involved to sustain our lives we quickly realize how our debt grows daily in spite of our efforts to repay it.”
—Greg Krech, Director of the ToDo Institute

Patricia Madson’s ninth maxim is “Wake Up to the Gifts.” Gifts? What gifts? Well, although this post is about giving appreciations at conferences, first we need a little context.

The Japanese practice of Naikan, an art of self-reflection, uses three questions to examine our relationships with others:

  • What have I received from (person x)?
  • What have I given to (person x)?
  • What troubles and difficulties have I caused to (person x)?

When I meditate on the answers to these questions for a significant person in my life, I usually quickly discover that my list of what I have received is far longer than what I have given. When you extend these questions to the things that surround and support us in our daily lives this imbalance immediately becomes apparent. I owe an incalculable debt of gratitude to the countless people who grew and prepared the food I eat, who designed, manufactured, and delivered the computer I’m writing this on, who made it possible for me to live in and enjoy this world in so many ways.

It’s hopeless for us to be able to “pay off” these debts. But one thing we can do is to acknowledge them. And that’s why I include time for appreciations at every conference.

Japan present 4169964011_b8564eacfcAppreciations are more than thanks. Imagine that Susan is standing before the gathered attendees, publicly thanking people, including you, Bob, for your work organizing a conference. Here are some examples of what she might say. After you read each one, take a moment to notice how you feel.

[Susan faces audience]
“The organizers contributed a lot of hard work putting on this conference.”

[Susan faces audience]
“Bob worked hard to get out the face book.”

[Susan faces audience]
“Thank you, Bob, you worked hard to get out the face book.”

[Susan points to you and then faces the audience]
“I appreciate Bob, who worked hard to get out the face book.”

[Susan asks you to come out from the audience, faces you, makes eye contact, and speaks directly to you]
“Bob, I appreciate you for working hard to create the draft face book in time for our conference roundtable, and for rapidly producing an accurate and attractive final version. This helped all of us get to know each other quickly, and gave us a valuable reference for keeping in touch after the conference ends.”

Did you find that you felt appreciated more by each successive version, and that the final version had much more power than the others? If so, you’re not alone. In the final version, Susan:

  • Invited Bob out in front of the room;
  • Spoke to Bob directly, making eye contact;
  • Used an “I” message—“Bob, I appreciate you…”; and
  • Described specifically to Bob what she appreciated and why.

Each of these four actions strengthened the power of Susan’s message.

There’s more about giving appreciations in my book. They offer a simple, effective, and powerful way to significantly increase bonding and connection in your conference community. And, regrettably, good appreciations are so rare in our everyday life that, when people receive one, they are likely to remember it for a long time.

So, wake up to the many gifts you are receiving every day! And actively, openly, appreciate the givers when you can. You will be giving a great gift yourself when you do.

Image attribution: http://www.flickr.com/photos/min_photos/ / CC BY-NC-ND 2.0

Conferences That Work book cover

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Conferences That Work is available in eBook ($11), paperback ($26) or both ($32) via PayPal on this site. Signing and U.S. shipping included. Also available from your local bookseller, online everywhere, and at Booklocker.com.

Testamonial

I feel I have found a community of peers who see the whole picture and are willing to help one another and our institutions to progress. It is a model much needed in the educational community (and in society at large). — 2004 conference attendee, Conference evaluation


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